The 2nd Quadrennial HRSFANS reunion will be occurring March 16-18, 2012, at Harvard, alongside the 12th annual Vericon. This is an occasion to reconnect with old friends and make new ones, to reminiscent about the past and to plan for the future–and to attend a convention featuring open gaming and open anime, alumni-written LARPs and a HRSFA-written MST3K, a masquerade ball, a charity auction, and guests including Lev Grossman, R.L. Stein, and Guest of Honor Vernor Vinge. We’ll be adding information as it comes in on the HRSFANS wiki–you can check there to stay up-to-date on all the details.
Members of HRSFANS and former members of HRSFA are invited. Guests are also welcome, provided a member assumes responsibility for their conduct and their enjoyment of the event.
All attendees are requested to register for the reunion. Anyone attending the Saturday dinner must indicate so on their registration and pay the additional cost.
Current members of HRSFA are welcome to stop by and say hi! Since we expect members of HRSFA will want to spend very little time at the reunion instead of Vericon, current student members of HRSFA are not required to register for the reunion unless they plan on seriously raiding our snack stash. So as not to draw people away from Vericon en masse, we’d like to discourage undergraduates from attending the Saturday dinner.
The reunion will host “Alumni Central”, a space in Boylston Hall where Alumni can meet up throughout the weekend. Alumni Central will be stocked with snacks and low-key reunion activities. In addition, we’re planning the following events:
- Friday night late: relax and hang out after the con in the Quincy Qube
- Breakfast with the Board on Saturday morning: Let us know what’s on your mind, and brainstorm with us about plans for the future!
- Saturday night Dinner: a sit-down dinner in Kirkland House
- Saturday night “Classy Soiree” after the masquerade ball: party in the Lowell Senior Common Room–snacks, booze, and the alumni edition of non-constitutional elections.
- Activity for alumni and their children TBA: If you’d like to be part of that discussion, contact Rose Martin, or email contact at hrsfans dot org.
You can register for the Reunion here.
You can register for Vericon here.
There are, of course, a variety of accommodations options in Harvard Square. Some of these are described below. We’ll add information as we continue researching options, and if you know of a good option we’ve missed, feel free to let us know and we’ll add that.
Short-Term Apartment Rental
We believe that the most cost-effective (though not necessarily the least labor intensive) commercial accommodation strategy is to pool with a small group of people and rent an apartment for the weekend. There are a variety of such listings here, which can often offer accommodations for 4 people at $50/person/night (give or take), in addition to common space and kitchens (for people who like that sort of thing). In order to get the best search results, I recommend the search terms “Harvard Square Cambridge MA” and guests “1”.
- In most of these cases, the budget-conscious strategy is to sleep two people in each bedroom and also some people on living room couches. Since living room couches are less private, it’s recommended that people sleeping on couches pay less per night than people with private rooms.
- In some cases, the price of the accommodation is fixed, regardless of how many people are staying there. In other cases, the owner will specify an additional charge per person over some number. You can get an idea about this from the page, but it’s always worth checking with the landlord explicitly, since the answer will often be different. In either case, you can make a calculation about privacy vs. cost-cutting when you decide how many people you’d like to recruit to share a space.
- Some of the spaces advertised on airbnb.com are actually private rooms in the landlord’s apartment or house. This may require less coordination with other reunion goers, and it may again be less expensive, in exchange for less privacy and less social common space available.
- Keep an eye on cleaning fees. Note that these rentals usually require security deposits.
- Questions or concerns about this approach to accommodations? Contact Elisabeth Cohen, or email us at contact at hrsfans dot org.
Hotels and B&Bs
For those who find the “rent an apartment” plan daunting, renting a hotel is of course easier. The Harvard Square Hotel is unfortunately closed for repairs during Vericon this year. Other options include:
Looking for someone to fill out your room in an apartment or hotel? You can post what you’re looking for here (this will involve signing onto the HRSFANS wiki, which takes about 30 seconds if you’ve never done it before).
Other Local Information
Vericon maintains information about parking, local eateries, game stores, and hotels here
The full reunion registration (including the Saturday night sit-down dinner in Kirkland) costs $60. Registration without the dinner costs $20, and registration by-the-day costs $10/day.
If you’d like to attend the reunion, we’d like you to be able to attend without cost as an impediment. The registration form includes the option to request financial assistance. If you would like to contribute to financial assistance in order to help other HRSFANs attend the reunion, that option is also available during registration. In either case, you’ll be contacted by a member of the reunion staff to discuss specifics. We will treat both financial aid requests and offers as confidential (“double-blind”)